Mattermost

Mattermost Basics

To use Mattermost, you must first create a so-called ‘team’. If you have not already been added to a team when you log in for the first time, Mattermost will ask you to create a team. In the side menu on the left, you will find the teams you are a member of. You can create your own team using the plus symbol. Invite the people you want to work with (e.g. your club) to join your team. These teams have two basic functions: ‘Boards’ and ‘Channels’.

• Boards act as virtual pinboards or Kanban boards on which team members can visualise tasks, projects or other relevant content. These boards can be divided into different columns, each with its own cards that show the status or progress of individual tasks and describe them.
  
• In Mattermost, ‘channels’ are virtual spaces where team members can communicate with each other. Similar to other messaging platforms, messages can be exchanged, discussions held and files shared in a channel.

Teams

Teams bilden die Basis von Mattermost. Hier wird definiert, wer Zugang zu den jeweiligen Boards und Channels der jeweiligen Organisationsstruktur hat und diese bearbeiten kann. Ein neues Team kann über das Plus-Symbol im Seitenmenü links erstellt und direkt benannt werden. Falls dieses Plussymbol nicht auftaucht, klicke auf den Namen des Teams und wähle aus dem Dropdown-Menü den Punkt “Team erstellen”. In diesem Drop-Down-Menü kannst du auch Personen einladen (nur Leute mit eigenem Mattermost-Zugang) und diverse Einstellungen vornehmen.

Boards

Boards function as virtual pinboards or Kanban boards on which team members can visualise tasks, projects or other relevant content. You can create multiple boards and divide them into categories. To create a category, click on the plus sign next to the search field in the top left corner and select “Create new category”. Your new category will appear in the menu below. You can assign boards to categories using drag and drop.

You can create a new board by clicking on the plus sign next to the search field and selecting ‘Create new board’. In the following menu, you can either select a template and create a board with it by clicking on ‘Use this template’, or you can create an empty board using the corresponding button at the bottom left. You can change the name at any time in the board itself.

Each board is divided into groups (columns), which in turn are organised into cards. A variety of properties can be added to each of these cards, such as priority, status, people, email, date, etc. Each card also offers the option to write notes, create checklists and write comments. A symbol can also be added to the title of each card and each group.

Channels

Channels are virtual rooms or chats where multiple team members can communicate, collaborate and exchange information. Within the channel, you can also exchange direct messages with individual members.

To create a channel, click on the plus symbol in the side menu on the left. Then enter a name and specify whether the channel is public or private. Public channels are visible to all members of the team, while private channels are only visible to members who have received an invitation to that channel.

How do I gain access?

If you would like access to Mattermost, please send us an email or use the order form. We will then create and send you the access data, and you can log in at https://mattermost.servus.at by clicking on ‘login with gitlab’ in the login window and registering here.

Grant access to third parties

If you already have access, you can invite additional people at any time, e.g. for a project. Contributors do not need to create their own accounts via servus.at.
This open invitation option will remain in place as long as there is no reason that forces us to tighten access controls.