Horde Webmail Settings
Here we will explain the most important first steps to configure your webmail account.
What Horde 5 offers
- When logging in, you can choose from four different modes:
- Automatic (automatic selection, based on the browser used)
- Simple (operation similar to older Horde versions)
- Dynamic (default for all current browsers)
- Mobile – Smartphone (new interface optimized for smartphone web browsers – less functionality)
- Mobile – Minimal (interface optimized for phones with small display – lower feature set)
- Full support for e-mail encryption and signing
- Use of Thunderbird as calendar frontend is now possible (read & write)
- Support for synchronization of calendar and contacts via Sync-ML and ActiveSync for common smartphones and tablet PCs
- Built-in help under
“Gear” Help - Change password
Configure Webmail Horde 5
After setting up an e-mail address, no settings are preconfigured which means that you can manage all settings yourself. Here is a brief description of the most relevant settings:
Forwarding
If you want your e-mails to be forwarded to another e-mail address, go to
Vacation
If you need an automatic out of office notification – a reply that is automatically sent to the sender of an incoming e-mail – open the filter rule list via
Tip: In the text you can use the placeholder %ENDDATE% to avoid that you have to enter the date of return again. Under
IMPORTANT: You might also want to exclude certain people from receiving your automatic replies, e.g. colleagues that regularly forward e-mails to you even though they know that you are not available at the moment.
When setting up the out-of-office message, you will find the option “Number of days between replies” under “Advanced settings”, which is set to 7 days by default. This means that the sender receives the out of office note after the first email, but no further notification is sent for further emails from the same sender in the next 7 days. The interval can be adjusted, but must not be set to 0, as this can lead to unintended behavior.
Note: Mails sent from a gmail account may not receive an out of office notification. We are working on fixing this problem.
Change password
Under
The following rules apply:
- use at least 6 characters
- at least 1 digit
If
Have new password sent
To being able to receive a new password in case of loss, you can specify an e-mail address to which the new password should be sent to under
In case you did not specify an e-mail address in advance you need to contact us via office@servus.at so we can set a new password for you.
IMPORTANT: You e-mail account and your cloud account are connected: Changing your mail password also changes your cloud password.
Address Books
Both Horde and Roundcube offer the possibility to create your own address books. These can also be imported or exported. Supported formats are vCard, Ldif, csv etc. We do not go into more detail about these settings, because they should be self-explanatory in the respective webmail program.
Tip about address books: It is important to decide on a place where contacts are to be managed. The choice of the tool is perhaps a matter of taste. All webmail options and the servus cloud offer the option to manage contacts.
Communicate encrypted
You can also use encrypted mail in webmail, but you have to keep in mind that in this case your key is stored on a web server and this is of course a potential security risk. Therefore, keep your revoke certificate safe and renew your key often.
Under
Overview of functions
The following table describes how to operate various functions. Unless otherwise stated, the instructions refer to the dynamic mode of Horde 5.
VERY IMPORTANT:
- If all e-mails are selected in the e-mail view, literally all e-mails in this folder are selected and not only those visible on the current page. If all e-mails have been deleted by mistake, a simple e-mail to office@servus.at is sufficient and we will restore your e-mail account.
- If filters are used to filter out unwanted e-mails, save the e-mails in a temporary folder. Avoid deleting these e-mails immediately, as they cannot be recovered.
| Function | Handling |
|---|---|
| Select multiple e-mails | Select the first e-mail with click, the last one with Shift-click. |
| Select all e-mails of a folder | Check the box in the header of the folder list. ATTENTION: NOT only the e-mails visible in the window will be selected anymore! The number of selected messages is indicated below your selection. |
| Move/copy e-mails to folder | Select e-mails and drag them to the desired folder using the mouse, additionally hold down Ctrl to copy them. |
| Create folder | Find the menu in the left bar |
| Rename folder | Right-click on the folder |
| Create new message | In the webmail menu or in the webmail application click on the green area in the upper left corner saying "New Message" |
| Empty folder | Right-click on the folder in question |
| Show/hide deleted e-mails, delete permanently | Menu |
| Print e-mails | Click on the Print icon showing in the top section of the e-mail text |
| Header of the e-mail and other functions | Click on the arrow in front of the subject line (above the e-mail text) |
| Show source text of a mail | On the right side of the subject line |
| Forward e-mail as text (possibly with comments) | There is a submenu in Forward, there you can choose how the original message is included, e.g. |
| Address from address book for new e-mail | Simply start typing a name or e-mail address in the appropriate field (e.g. To: or CC:) – when at least 3 characters are present, a list of matching e-mail addresses from the address book will appear. For multiple recipients add a comma and start writing again. |
Calendar usage with Thunderbird
The URL to the calendar is located in the web interface under
If you need more information on how to integrate online calendars with Thunderbird please see the corresponding post.
If you still know your current password and want to change it to something else, please go to webmail.servus.at and log in with your current passwort. Under
In case you lost/forgot your password, please proceed to the following question.
The following rules apply to the new password:
- at least 6 characters
- at least 1 digit
IMPORTANT: You e-mail account and your cloud account are connected: Changing your mail password also changes your cloud password.
To being able to receive a new password in case of loss, in webmail.servus.at you can specify an e-mail address to which the new password should be sent to under
If
In case you did not specify an e-mail address in advance you need to contact us via office@servus.at so we can set a new password for you.
IMPORTANT: You e-mail account and your cloud account are connected: Changing your mail password also changes your cloud password.
If all e-mails have been deleted by mistake, a simple e-mail to office@servus.at is sufficient and we will restore your mail account.