BigBlueButton

Software BigBlueButton

Here you will find an introduction on how to manage rooms, access recordings and organize BBB meetings via the interface within Nextcloud.

Contents

How to set it up

To start using BigBlueButton, you can simply go to the BigBlueButton app after logging in to the servus cloud.

The BBB integration app is accessible via the top menu in Nextcloud.

Configure rooms

Start by typing the desired room name and click the Create button.

Currently up to 3 rooms are allowed per user, with a maximum of 20 participants for meetings. This is to allow the server not be overloaded by big meetings, while simultaneously allowing many members to use it.

From the room list you are able to change the following:

Lower the maximum amount of participants (global max is 20) by clicking the number below the Max column.
Enable recording by ticking the checkbox under the Record column.
View your recordings by clicking the triangle next to the number under the Recordings column.

To further configure your room, you can click the Edit button on the rightmost end of the row.

Once the room is created, you are able to configure it to your needs.

Here you can:

Access your Room URL alongside a QR code for easy sharing.
Change the Name of your room.
Add a Welcome message to your room.
Lower the participant limit. The default global limit is 20, and it cannot exceed this.
Change the way this room can be Accessed by others.
Set who else is a Moderator in this room, other than yourself. Here you may also use Nextcloud groups, circles etc.
Manage Miscellaneous settings to further customize usage.

You can scroll down within this editing window to access all available settings.

You may also copy the **URL** of your room by clicking the **Copy to clipboard** button on the leftmost end of the row in order to share it with others.

Start meeting

You can then start the meeting by clicking the Open room button on the leftmost end of the row.

This will take you to a new tab where you will be forwarded to the BBB room in a few seconds.

Depending on the access limitations you’ve set for your room, other users who access your room via the link you have shared will either have to provide the set password or login to the servus cloud if you limit access to internal only.

Manage recordings

Once you have recorded a meeting via the interface you can access and manage them via the same interface that you administer your rooms.

To manage your recordings you can click the small triangular expand button next to the number of your recordings.

Here you can:

Open the recording in a new tab of the playback interface.
Copy the URL for sharing.
Save the URL (not the recording itself) as a file to your Nextcloud files.
Delete the recording.

Once you are in the playback interface you may re-watch the recording via the interface, or download the recording via the download button on the top left marked as a camera icon.

IMPORTANT: All recordings will be kept for 30 days, and will be automatically deleted afterwards.
So make sure to download them in a timely manner after you have finished recording!

Further resources

Tutorial videos: https://bigbluebutton.org/html5/
General documentation: https://docs.bigbluebutton.org/
Reference instructions for events (AMRO20): https://gitlab.servus.at/amro/of-whirlpools-and-tornadoes/-/blob/master/BBB_Instructions.md
3rd party quick-start guide: https://kb.hubkengroup.com/web-conferencing/bigbluebutton-quick-start-guide